Services

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Attendance Management

We have seamlessly integrated our software with some of the very wellknown brands and our push technology enables effortless flow of data on a real time basis. We provide flexibility in capturing attendance in all possible ways. We also provide huge list of options to automate your HR Rules. All this combined with SMS and email based attendance reporting to employees/managers. You can also integrate the attendance with any third party software.

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Leave and Shift Management

Manage and automate your employee Attendance with options like Multi, Auto Shift, Shift Roasters and many such useful features. All of this with huge number of MIS reports to manage any number of employees. Flexibility to have User defined leave types, with various auto allotment & availing options and restrictions like - Clubbing rules, Min & Max per instance rules and Gap between two instances. Easy and Automated Year End carry forward options also available.

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Device & Canteen Management

With these features a lot of things can be managed from the head office easily. Like

Centralized Fingerprint registration.

Centralized device management with commands.

Online user registration from Software

Auto expiry or removal of FP/Face Template

Integrate canteen devices directly with software

Create canteen menus or work code for selection.

Employer and employee contribution can be managed

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ESS & Mobile App

A complete Self service Module for your employees and managers to check their details on a realtime basis and update all requests on the Go, resulting in near zero escalation of Attendance and Payroll issues. Manager panel not only helps to view device/mobile logs of Team Members but also approve all the requests like OD, Leave, Regularizaiton and many others.

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GPS based clock In/Out

Manage your field/Marketing employees with GPS based tracking, where the employee can do a clock In/Out and the same details will be visible to his manager and the Admin. This can be both Approval based or automatic.

This is clubbed with certain business logics to avoid misuse of the features resulting in fake and proxy punches.

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Geo Fencing

With Geo Fencing you can control or restrict the Mobile clock in/out only from defined locations/branches. This is useful where

Biometric connectivity is a challenge.

Results in assurance of Genuine punches & so no need of approvals

And it can be defined for any number of branches. As a result it is very cost effective solution

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Payroll Management

(Desktop, web & cloud) - Advanced Payroll Software to take care of your complex salary calculations, automate statutory calculations (like PF, ESI, PT, LWF etc), end to end TDS Management, and MIS reports for ease of statutory filings & various activities like payslip & F-16 generation. You can also automate tasks like - Overtime, Advance, Arrears, Increment, Additional Earnings, Expense Claim, IT Declarations etc.

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Expense Claim

Travel request submission and approval possible.

Claims can be linked to travel request.

Multiple proofs can be attached and viewed

Admin panel to see Submission, approval & paid details

Business logics to avoid duplicacy and misuse

Employee and Category wise limits feasible

Preloaded mandatory fields for certain expense

Manager panel to view & approve all this

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Smartoffice Payroll

Multi-Company Setup and others

Create Single set up for all the companies

Seperate Payslip & F16 for each company

Check List - Define your own reminders for one time or every month

Notifications - View Important notifications in Admin Panel and send mass mailers or wishes with attachment

Asset Tracker - View Stock register with important details, Employee wise list of Assets can be viewed

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Digitized Onboarding

A Complete digitized Onboarding facility using Mobile App without giving any credentials. All the employee life cycle data - Education, Employment & Compensation history, personal & family details etc will be captured and documents can be collected.

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Performance Appraisal (PMS) & Goal Setting

User defined weightage, attributes, scales & levels

Add upto 20 questions for each review

Review on Monthly/Quarterly/Bi-Annually/Annually

Complete process feasible on ESS

Approriate report also available

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HR Letters & Documents Management

Define your own templates

Generate or generate employee wise

Company Policeis or Forms can also be included

Can be added to the list of doc to be read or accepted

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Exit Management

Define Exit questions and notice period

Define NOC departments and levels of Approval

Track the approval details

Auto stoppage of salary once resignation accepted with a link to F&F for easy processing

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Checklist (Upcoming)

Option to define workflow for the employees in terms of process to be followed at various junctures during his journey with the company. Ths gives control to employees, saves time and ulitmately results in satisfactory and hassle free completion of tasks.

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Training (Upcoming)

End to end training planning facility for various levels like on joining, on promotion, on manager request etc. Trainee and Trainer evaluation with feedback facility. Tracking of various online training modules completed and pending

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Know About

How We Do This

1
Consultation

Understand the current process and the challenges of the client, because that is the most important. As there is a great saying “Problem well understood is half solved”. So we ask all the relevant questions to understand the client requirements and the challenges faced by him.

2
Solutions

We offer various solutions using the existing software and offer customized services as and when applicable. And if existing, we even show a demo of the feasiblity using real data of the customer, thereby reducing the gap between promise and actual delivery, making the decision making process that much easier for the client.

3
Implementation

Since the Challenges are majorly understood upfront and solutions also discussed, implementation process is normally smooth and easy. It is combined by sufficient training to the customer to make the use of software comfortable and easy.

Smartoffice payroll how we do process Smartoffice payroll how we do process