Services

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Employee Monitoring

Work from Home has become normal and monitoring employees at varied locations is also difficult. There are lot of Advantages and also challenges associated with it.

Features like Screen shots at regular intervals and time spent on various sites, will help you in digital supervision and the reports will help you track effecieny, by providing you with actual productive and non -productive hours of your team.

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(NEW) AI based Attendance

Attendance proxy has been challenge long faced by almost all the companies. And AI based Face recognition, attendance marking is break through solution to solve this challenge.

Features like Live image recogntion, Face verification, Simultaneous capturing of Live location etc gives the company an added advanatage of real and verified punch marking. There by giving you real attendance marking.

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Human Resource Management

Manage and keep your resource happy with features like Performance, Onboarding, HR Letters, Notifications, Exit Management, Training, Help-Desk etc

Single Solution on a Single Platform enables seamless flow of data, without hassless of managing multiple vendors & data generating from Multiple softwares. Individual features details available below

complete HRMS solution
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Attendance Management

We have seamlessly integrated our software with some of the very wellknown brands and our push technology enables effortless flow of data on a real time basis. We provide flexibility in capturing attendance in all possible ways. We also provide huge list of options to automate your HR Rules. All this combined with SMS and email based attendance reporting to employees/managers. You can also integrate the attendance with any third party software.

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Leave and Shift Management

Manage and automate your employee Attendance with options like Multi, Auto Shift, Shift Roasters and many such useful features. All of this with huge number of MIS reports to manage any number of employees. Flexibility to have User defined leave types, with various auto allotment & availing options and restrictions like - Clubbing rules, Min & Max per instance rules and Gap between two instances. Easy and Automated Year End carry forward options also available.

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Smartoffice Payroll

Device & Canteen Management

With these features a lot of things can be managed from the head office easily. Like

Centralized Fingerprint registration.

Centralized device management with commands.

Online user registration from Software

Auto expiry or removal of FP/Face Template

Integrate canteen devices directly with software

Create canteen menus or work code for selection.

Employer and employee contribution can be managed

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ESS & Mobile App

A complete Self service Module for your employees and managers to check their details on a realtime basis and update all requests on the Go, resulting in near zero escalation of Attendance and Payroll issues. Manager panel not only helps to view device/mobile logs of Team Members but also approve all the requests like OD, Leave, Regularizaiton and many others.

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GPS based clock In/Out

Manage your field/Marketing employees with GPS based tracking, where the employee can do a clock In/Out and the same details will be visible to his manager and the Admin. This can be both Approval based or automatic.

This is clubbed with certain business logics to avoid misuse of the features resulting in fake and proxy punches.

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Smartoffice Payroll

Geo Fencing

With Geo Fencing you can control or restrict the Mobile clock in/out only from defined locations/branches. This is useful where

Biometric connectivity is a challenge.

Results in assurance of Genuine punches & so no need of approvals

And it can be defined for any number of branches. As a result it is very cost effective solution

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Payroll Management

(Desktop, web & cloud) - Advanced Payroll Software to take care of your complex salary calculations, automate statutory calculations (like PF, ESI, PT, LWF etc), end to end TDS Management, and MIS reports for ease of statutory filings & various activities like payslip & F-16 generation. You can also automate tasks like - Overtime, Advance, Arrears, Increment, Additional Earnings, Expense Claim, IT Declarations etc.

Payroll Management
smartoffice payroll mobile app

Expense Claim

Travel request submission and approval possible.

Claims can be linked to travel request.

Multiple proofs can be attached and viewed

Admin panel to see Submission, approval & paid details

Business logics to avoid duplicacy and misuse

Employee and Category wise limits feasible

Preloaded mandatory fields for certain expense

Manager panel to view & approve all this

All-in-one HR Solution
Smartoffice Payroll

Multi-Co Setup & Report writer

Create Single set up for all the companies

Seperate Payslip & F16 for each company

Customize your own reports with our special tool to have reports as you want to a great extent

Notifications - View Important notifications in Admin Panel and send mass mailers or wishes with attachment

Asset Tracker - View Stock register with important details, Employee wise list of Assets can be viewed

Centralized HR Solution
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Help Desk

A happy employee delivers much better results, so timely resolution of any concerns of the employee is very important. Our help desk features enables this using department wise assignment, resolution time and auto esclation features.

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HR Letters & Data Management

Digitization is the buzz and our HR letter module enables this. Ready templates for easy generation of letters and storage of all the letters or employee documents enables easy retrival at the right time. Company forms & policies can be easily managed.

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Notifications

A surprise wish from colleagues on Birthday, work anniversary, confirmation or such events can be really delightful & motivational. And timely details of such events for HR can really help in pre-planning.

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Digitized Onboarding

A Complete digitized Onboarding facility using Mobile App or just a link. Easily Collect all the employee life cycle documents & data - Education, Employment & Compensation history, personal & family details etc.

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Checklist (Virtual Guide)

Option to define workflow as a virtul guide, for process to be followed at various junctures during his journey with the company. Ths gives control to employees, saves time and ulitmately results in satisfactory and hassle free completion of tasks.

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Exit Management

Define Exit questions and notice period

Define NOC departments and levels of Approval

Track the approval details

Auto stoppage of salary once resignation accepted, with a link to F&F for easy processing

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Performance & OKR

User defined weightage, attributes, scales & levels

Set objectives and Key responsibility Areas

Add upto 20 questions for each review

Review on Monthly/Quarterly/Bi-Annually/Annually

Complete process feasible on ESS

Approriate report also available

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Training

Facilitate both online & classroom training

Employees can submit training requests

Manager can also assign on need basis

Conduct reviews of training & trainers

Track training allotted, attended & Pending

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Survey or Feedback

Huge flexibility in defining Form

Rating, text or choice based questions

Options to define visibility

Huge flexibility in defining Audience

Best suited for confirmation process

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Recruitment (upcoming)

A module to manage your recruitment process online. Short listed candidates database can be tracked separately. Feasibility will be provided to enable the pre and post interview process through the system for better transparency and analysis of complete data.

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Rewards & Recognition (Upcoming)

A satisfied and a motivated employee can bring you unexpected results, so Now reward your employee and make it public for recognition

Manager can recognize employee

Rewards can be linked with payroll

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Task Management (Upcoming)

Since a manager is as good as his team, so it becomes added responsibility for the manager to also track the tasks or work assigned to his team members, to make sure the same is completed on time. If not the opportunities might become a lost opportunity or result in other challenges.

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Know About

How We Do This

1
Consultation

Understand the current process and the challenges of the client, because that is the most important. As there is a great saying “Problem well understood is half solved”. So we ask all the relevant questions to understand the client requirements and the challenges faced by him.

2
Solutions

We offer various solutions using the existing software and offer customized services as and when applicable. And if existing, we even show a demo of the feasiblity using real data of the customer, thereby reducing the gap between promise and actual delivery, making the decision making process that much easier for the client.

3
Implementation

Since the Challenges are majorly understood upfront and solutions also discussed, implementation process is normally smooth and easy. It is combined by sufficient training to the customer to make the use of software comfortable and easy.

Smartoffice payroll how we do process Smartoffice payroll how we do process