HRMS

Digitized Onboarding

Experience the complete digital onboarding a mobile app or link. Collect all candidates identity documents, including education, employment history and personal details. Admin can customize a Company welcome profile / Customized email for onboarding candidates

Say goodbye to manual paperwork and step into the future with Digitized Onboarding by SmartOffice.Provide new hires with a smooth and efficient onboarding experience—everything can be completed online before their first day. No paperwork, no delays—just a streamlined, hassle-free process that sets the tone for a great start.

HR Letters & Data Management

Digitization is the current trend, and our software allows you to create and customize your HR templates within the Document Template. Once a template is created, you can generate and upload documents to the employee mobile app or ESS portal as needed. Whether it's an appointment letter or an experience letter, employees can access it on the go.

Additionally, you can set reminders for the expiration of any employee's documents and receive notifications before or after the expiry date to the designated email addresses. Let automation handle the details so you can concentrate on what's most important!

Employee Event Notifications

A surprise wish for an employee on a birthday, work anniversary, or confirmation can be truly delightful. Timely event details for HR help in better pre-planning.

With automated reminders and customizable greetings, our system ensures no special moment is missed. Personalized notifications add a touch of warmth, fostering a positive work culture, where employees stays moivated and retention of an employee chances will be more.

Help Desk

A happy employee delivers much better results, so timely resolution of any concerns is very important. Our help desk features enable this through employee wise-wise assignment, resolution time, and auto-escalation.

Employee can raise tickets digitally, ensuring faster resolutions. Escalations are handled smoothly, reducing delays and improving efficiency and transparency. Say goodbye to long wait times and experience seamless support!

Checklist (Virtual Guide)

The SmartOffice Checklist acts like your virtual work buddy—making day-to-day tasks easier and more organized. It removes confusion, so everyone knows what to do and when, leading to a smoother and more satisfying work experience. With no person dependency, teams can function seamlessly, and assigning or tracking tasks becomes effortless. It’s the perfect tool to bring clarity, consistency, and peace of mind to your workflow.

Performance & OKR

SmartOffice Performance Management System (PMS) offers a seamless and ongoing review process designed to enhance transparency and accuracy in performance evaluations. With features like customizable rating scales, 360-degree reviews, score-based increments, and anonymous feedback, it empowers organizations to assess employee performance effectively.

SmartOffice OKR makes it easier for teams to stay focused and work towards meaningful goals. It helps set clear, measurable targets and keeps everyone aligned—from employees to managers. With regular tracking and easy approvals, progress stays visible, and support can be given when needed. It’s a simple yet powerful way to boost motivation, encourage ownership, and make quick decisions that lead to real results.

Survey or Feedback

Feedback helps improve and grow any process. But to get useful feedback, it's important to ask the right questions in the right way. Clear options make it easier for people to respond honestly and accurately.

Our module makes this simple. It lets you create custom questions and options to collect feedback that truly matters. This way, you get helpful suggestions that you can actually use to make things better

Exit Management

Exits are rarely simple. HR needs feedback, Admin handles asset returns, and Accounts ensures financial clearance. Each team plays a vital role—but without coordination, confusion and delays can occur.

That’s where SmartOffice comes in. Our platform connects all departments, enforces exit policies, and ensures every step is verified by the right managers—Primary, Finance, HR, and Operations. From feedback collection to asset tracking and final settlements, everything is streamlined in one place. The result? A smooth, stress-free exit for employees and a well-managed process for your company.